Message #16 Posted by Jake Schwartz on 21 May 2010, 8:02 p.m.,
in response to message #15 by Bill Zimmerly
Thanks Richard - that helps to explain what goes into it.
How about the nitty gritty details for the meeting room, like seating arrangements so everyone has table space, adequate electricity to plug things in, computer projector and screen, blackboards/whiteboards or easels with markers, tables, tables and more tables, possibly making and putting up signs, making sure the group has the rooms at least until midnight each day, getting security to guarantee that nothing "walks away" while the group leaves for the night in between the two conference days, having some sort of public-address system, podium, etc. If there isn't adequate restaurant facilities nearby, you might have to figure out how to get people to places to eat lunch. If something had to be printed at the last minute, you might need to locate a printing facility nearby. If somebody needed a last-minute piece of equipment (cable, USB stick, whatever), you might want to know the location the nearest Best Buy, Staples or Fry's or whatever. It is amazing what can come up when you least expect it.